Sometimes reading all your data in one go can be quite challenging. Other times, you may just want to find something quite specific. Regardless of which fits your predicament, you’re likely to find filters quite useful. If you’ve been struggling to navigate large tables or lists, you can use filters to minimise the observable data to only the list/table elements that fall under your given criteria.
- Select your table
- Go to data > advanced
- Select filter criteria
- Select filter location
With this step-by-step image guide on creating criteria and a filter in Excel, you’re likely to be a filtering master in no time. So, let’s get started, shall we? Be sure to follow along.
Creating criteria and a filter for multiple columns in Excel
Step 1 – Open your sheet and select your table
- Click (and hold) at the start of your table, then drag to the end (where you can release your hold).
Step 2 – Access the advanced filter from the data tab
- Using the ribbon, access the data tab with a click. Then select Advanced, next to the Filter button. If you select the regular filter option, you won’t be able to configure your own filter criteria.
Step 3 – Configure your filter
- First ensure your table has been properly selected, followed by selecting your criteria table. Lastly, decide on the location options. Filter the list in place will display the filtered table/list above the original. While Copy to another location as the name implies would display it at another location. Confirm your options by selecting OK.
Step 4 – Assess your filter
- Now you’ve applied a filter, you should take a look at your data and deduce whether the filter worked as intended. If not, consider looking at your criteria. It’s possible you miss-input a value or didn’t select your table or criteria properly.
Excel provides an advanced filter tool in addition to the base filter. This allows you to manually input a criterion for the filter to follow, as opposed to having Excel enforce its own. This is useful to only observe data that fits the description of what you’re looking for.
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