Can meeting participants stop the recording in Microsoft Teams?


Communication-related features in Microsoft Teams make it a great platform for team members, students, and general users or colleagues. You, as the organizer, can set meetings with anyone who has Microsoft Teams, and you don’t even need to be part of the same company. Being part of a meeting means there is a chance that it is being recorded. That has led users to ask if it’s possible to stop the recording in Teams as a participant. This blog will show you if it’s possible to stop the recording in Microsoft Teams.

A participant in a Microsoft Teams meeting does have the ability to stop a recording in the program. However, they need to be part of the organization, and they must have presenter mode activated. Once those prerequisites have been completed, the participant can start and stop the recording. Here I have included a guide on how you can assign a meeting participant as a presenter who will then be able to stop a recording. Have a read-through and see what you need to do to allow participants to stop recording Microsoft Teams.

  • Firstly, open Microsoft Teams. 
  • From there, click on the “Calendar” option. 
  • Choose one of the meetings that you want the participant to start and stop recording. 
  • From there, click on the “Edit” option. 
  • Now click on the option for “Meeting Options.” 
  • Under “Meeting Options,” scroll and find the option for “Who can present?”. 
  • Change the option to “Specific people.” 
  • A new drop-down will appear; select the participant. 
  • Finally, click on “save.” 

Once the steps above have been completed, you will have successfully assigned presenter mode to a participant in Microsoft Teams. A user will now be able to proceed with starting and stopping a recording in the program. This is a key step; otherwise, the user will not be able to start and stop recording within the meeting. You must keep in mind that the user needs to be part of the organization before you proceed to use the steps illustrated above. However, if the user is part of the organization, you can use the method above to make sure they can stop and start recording. In the meeting, participants can have similar permissions to yours. 

An in-depth guide on how you can set presenter mode for participants of a meeting

Have a read-through and see what you need to do to assign presenter mode to participants in Microsoft Teams. If you struggle to understand the steps above, you can use the in-depth guide to help assign presenter mode to users. This guide includes screenshots that will allow you to navigate the process required to set presenter mode. You can use the screenshots to navigate through the UI without any issues. We have also provided an analysis of some more complex steps, allowing you to ease through the process without problems.

  • Firstly, open Microsoft Teams. 
  • From there, click on the “Calendar” option. 
  • Choose one of the meetings that you want the participant to start and stop recording. 
  • From there, click on the “Edit” option. 
  • Now click on the option for “Meeting Options.” 
  • Under “Meeting Options,” scroll and find the option for “Who can present?”. 
  • Change the option to “Specific people.” 
  • A new drop-down will appear; select the participant. 
  • Finally, click on “save.” 

Presenter mode will be assigned to users once the steps above have been completed. Now when a meeting starts in Microsoft Teams, the user who has been assigned with presenter mode will be able to start and stop a recording upon request. You must ensure that the prerequisites illustrated above have been taken into account; otherwise, the steps will not work. A user needs to be assigned to the company before they can proceed with having presenter mode enabled. While users external to your organization or company can have presenter mode enabled, they will not be able to start and stop recordings. Users who have presented mode activated will be able to share their screen and manage attendance in the meeting.

Who can stop and start a recording in a Microsoft Teams meeting?

As a presenter, it is important to understand who can stop and start recording in Microsoft Teams. Below I have included a table with a list of different types of participants who can stop and start recording in Microsoft Teams. This will give you a better understanding of who can stop a recording in the program.

The user typeCan stop a recordingCan start a recording
The organizer of the meeting.YesYes
The meeting participants are from the same domain.YesYes
The meeting participants are external from your domain.NoNo
Members who are guests.NoNo
Unknown users.NoNo

Here are the potential users who can join your meeting in Microsoft Teams. As you can see, only members of your organization will be able to stop and start a meeting in Microsoft Teams. They must be assigned with presenter mode, or they will not be able to have the correct level of permission to stop a recording. Guests and unknown users will not be able to stop and start recording in Microsoft Teams. These users are considered passive users and have no executive right to stop and start a meeting recording in Microsoft Teams. A member with an official name but isn’t part of the organization will not be able to stop and start a meeting in Microsoft Teams. However, remember that is not part of your organization will be able to present the meeting and share their screen.

Why may you want to allow participants to stop a recording?

Meeting organizers may often want to delegate certain permissions and rights to other members of staff in the team. Allowing tasks such as recording meetings or monitoring attendance to be shared amongst staff members allows for better workflow. So it isn’t uncommon for meeting organizers to delegate roles to different staff members in a meeting. This is a great way to ensure the workload is distributed amongst the colleagues. This form of task delegation is mainly common in institutional-based environments.

Conclusion

Thank you for taking time out to read our content on whether participants can stop a recording in Microsoft Teams or not. As established in the written content, you can stop a recording in Microsoft Teams as a participant. However, you must have the correct level of permissions enabled by the meeting organizer if you wish to stop a recording in Microsoft Teams. You must also be part of the organization; if you are not part of the organization, you will not be able to have those privileges. If you have any questions about the content shown above, please comment below, and we will respond as soon as possible.

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