Does Teams automatically adjust time zones for meetings?

Microsoft Teams allows users to be in remote working environments, which doesn’t always have to be in the host country. Therefore you get the issue of time zones conflicting with each other. It is possible to navigate through those issues using the time zone features provided by Teams. However, some users are concerned about whether Microsoft Teams will automatically adjust time zones for meetings or not. In this blog, we will cover the topic on if whether Teams automatically adjust time zones for meetings or not. Have a read-through to better understand whether Microsoft Teams automatically adjust meeting time zones.

Microsoft Teams will automatically adjust time zones for all users who are scheduled for the meeting. You can change the scheduled times by editing your calendar’s “Meeting options” section. You can change the time zone in the meeting options section, and users will automatically receive an email informing them of the completed changes. Have a read-through and see what you can do to have Teams automatically adjust time zones for meetings.

  • Begin the process by first opening the Microsoft Teams program.
  • From there, you need to click on the “Calendar” option.
  • Select one of the scheduled meetings from the calendar page.
  • After that, you need to click on “Edit.”
  • Click on the dropdown next to “Time zone.”
  • From there, select one of the time zones.
  • After that, click on “Send update.”
  • Now ask the users to check their email.
  • Confirm that the updated times are in the email to complete the process.

Once the steps shown above are done, you will have managed to automatically adjust the time zone for the selected meeting in Teams. You can make necessary adjustments to meeting options when required; your users will be informed of those changes that have been made. The users will receive an email that will give them all the information about the updates that have been made. For instance, the time zone or the meeting attendee requirements in general. Ensure that users are aware of the changes by ensuring they have received the email informing them of the changes that have been made. If you find the steps hard to follow, you can use the in-depth guide in the next section to help with the process.

A step-by-step guide on how to get Teams to automatically adjust the time zone for users [with screenshots]

If you require help with the steps shown above, you can use the guide here to help. We have included screenshots that will allow you to understand the steps with images rather than text. The screenshots also provide a means of navigation; you can use them to navigate the process without any issues. Some more complex steps include some analysis, which will help if you are stuck with any of the steps shown here.

  • Begin the process by first opening the Microsoft Teams program.

The above process will work for both the desktop and browser versions of Teams. You will not need to download the Teams app or compromise with what platform you use. However, ensure you have signed in to Teams with your account information.

  • From there, you need to click on the “Calendar” option.

There will be a list of different options in the side menu; simply choose the option for “Calendar,” which will open the calendar.

  • Select one of the scheduled meetings from the calendar page.

If you have scheduled meetings, they will be displayed here. You must select the meeting in question and proceed with the steps below.

  • After that, you need to click on “Edit.”

When you click on the meeting slot, you will be presented with a panel where you can make the changes to the scheduled meeting. Here you need to click on the option for “Edit.”

  • Click on the dropdown next to “Time zone.”
  • From there, select one of the time zones.
  • After that, click on “Send update.”
  • Now ask the users to check their email.
  • Confirm that the updated times are in the email to complete the process.

That concludes the in-depth section of the process; Teams will automatically change the time zone for the chosen meeting once you have completed the abovementioned steps. You may modify the meeting settings when necessary, and your users will be aware of the changes. Users will get an email including all the details regarding the changes that have been made. For instance, the meeting attendees’ basic information or the time zone itself. Users will receive the notification of changes via an email sent to them. The time zone changes will be displayed clearly and adjusted for the user’s current time zone. Those changes ensure that users arrive at the meeting on time. All the necessary changes of times are made automatically by Microsoft Teams; there is very little change that needs to be done manually by you as the organizer of the meeting.

Do automatic adjustments of time zones affect users’ ability to join a meeting in Teams

As mentioned earlier, users will be informed of the necessary changes that have been made to the time zone via email. The method used to inform team users of time zone changes ensures that users don’t miss out on necessary information. The time provided will be in correlation with what the organizer of the meeting has set, so there is no need for extensive research on whether you will arrive at the meeting on time or not.

Conclusion

Thank you for reading our content on whether it’s possible to automatically adjust time zones for meetings in Teams. You will have the option to automatically adjust time zones when you follow the steps shown above. Once those changes are made, time zones will automatically be adjusted to what the user has set as default. Those changes allow the user to join the meeting at the desired time despite having a different regional time altogether. I have also shown whether automatic adjustments affect the user’s ability to join a meeting in Teams. If there are any issues you come across when following the steps, simply drop a comment below, and we will address those issues.

Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

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