If you have worked with SharePoint in the past, you have more than likely had to get used to the bothersome notifications that come with being added to a group. Unbeknownst to the majority of users, there’s a means to silence those notifications. And that’s exactly what we’ll be discussing in this post.
- First, go to Office.com and open SharePoint
- Open a SharePoint site
- Access site permissions
- Enter advanced permission settings
- Select Grant permissions
- Enter user’s name or email
- Open the additional options
- Uncheck send an email invitation
- Assign a permission level
- Select Share
If you need any support, stick around for our image-guided walk-through of the process. Additionally, please note that you will need global or SharePoint admin permissions to follow the guide.
- Inviting SharePoint Online site members without notifications
- Can email notifications be completely disabled
- End note
Inviting SharePoint Online site members without notifications
Step 1 – Open up your SharePoint Online site
- The following steps should be fine, so long as you have adequate permissions. We recommend attempting this on a site of your own.
Step 2 – Access your SharePoint Online site’s site permissions page
- Site permissions can be accessed via the cog icon in the top right of the page. Clicking the cog will produce a dropdown from which you can select Site permissions.
Step 3 – Enter your SharePoint Online site’s advanced permissions settings
- At the bottom of the permissions list, you will find Advanced permissions settings. Click the hyperlink to proceed.
Step 4 – Select Grant permissions
- From the top left of the advanced permissions settings, select Grant permissions to begin sharing your site.
Step 5 – Fill fields and uncheck the email notification toggle
- The first field is intended for users’ names/emails. The second field should be ignored. Instead open the additional options and uncheck the Send an email invitation box. Lastly, apply an access level for your new members and click Share.
Can email notifications be disabled completely
Quite simply, no. Queries have been given to Microsoft about the possible creation of such a feature with no promising replies. In a post on their Forums, Microsoft stated that there is no such UI element or accessible setting that automatically disabled this functionality across each site.
What about Exchange Online PowerShell
While this may work for general Outlook or Office365 teams, nothing implies this would work for SharePoint sites- albeit we have been unable to test this for ourselves at this time. If you’d like to give it a shot, we urge you to leave a comment and tell us how it goes.
To recount. Using SharePoint Online you’re able to create sites and invite others to said sites. Doing so creates an email notification they will receive. This can be avoided by granting your members access permissions without necessarily inviting them. This can be thought of as, adding them to the guestlist for a closed-off party, but not actually handing them an invitation.
As usual, this section is dedicated to thanking readers for their support. We’d be pleased to know you found this post useful and/or informative. If you have any more Office 365 related queries, please consult our related articles (listed below). However, if you have other queries, consider looking at the rest of the site. We’re frequently posting new stuff each week and may just have the guide or troubleshooting tips you need. Regardless, we wish you a good day/night. Farewell readers.
Our related articles:
- How to unsync SharePoint folder from desktop – When a user uses the OneDrive sync client to synchronize a SharePoint Document library, the whole library of files and folders is transferred to the user’s PC. It is not, however, simply replicated. Between the user’s PC and SharePoint, a two-way relationship is formed. Any changes in one location are immediately reflected in the other. This is unwanted behaviour if you intend to merely copy. As such we’ll be showing you how to unsync SharePoint.
- How to approve access requests in SharePoint Online – People can use the access request function to seek access to material that they do not presently have the authorization to see. As the site owner, you may set the functionality to send you an email whenever someone seeks access to your site. You can then decide whether to accept or reject their invitation. If you approve the request, you may additionally indicate the degree of authority you want to provide a user.
- SharePoint: can’t add site members: Causes and fixes – SharePoint servers as a collaborative document manager. As such, the collaboration-based functionality is about as important as the management functionality. Despite that, SharePoint may on occasion run into issues adding site members- in this blog we’ll be running through some causes and discussing fixes.
- What is the simplest way to transfer files from Google Suite to SharePoint? – If you’ve decided on switching from the Google Suite to the Office 365 Suite, you may be a little baffled as to how to go about it. Fortunately for you, we’ve got a better method than re-downloading and uploading everything one-by-one. Have a read to find out more.