How to add tasks to your Outlook Calendar

Outlook users favor the platform for email communications. But that’s not all it has to offer. For example, the application features an in-depth calendar ideal for scheduling events. This benefit excels when you integrate it with Microsoft Planner— making tasks events.

Adding Planner tasks to your Outlook calendar is easy. You can follow the guide below if you’d like to try it. But, if it’s not clear enough, you can use the more detailed guide further in the post.

  1. Open your “plan.”
  2. Reveal the options dropdown.
  3. Select “Add plan to Outlook calendar.”
  4. Toggle “Publish, share with anyone” on.
  5. Click “Add to Outlook.”
  6. Set a color and charm for your new calendar (optional).
  7. Select a calendar group to add the new calendar to.
  8. Click “Import.”

This post aims to address how you can add tasks to your Outlook calendar. Hence, we’ll need to discuss Microsoft’s platforms, Outlook and Planner. You might be familiar with the former: a popular mailbox application. However, users credit the latter for productivity and task management. If you run into any issues, please consider leaving a comment at the bottom of the post.

I split my posts into digestible parts. However, you might find some sections more relevant than others. If that’s the case, you can use the hyperlinks below. Click a link to access relevant content with ease.

  1. How to add planner tasks to the Outlook calendar
  2. How to remove planner tasks from the Outlook calendar
  3. Blog post recap

How to add planner tasks to the Outlook calendar

Microsoft Planner is a scheduling and productivity tool. In the app, you can set and group tasks into collections. A collection is a labeled group of tasks. A standard task will feature a due date, assigned member, and title, but none of those are requirements. Once you’ve set up a “Plan,” you can export it to Outlook. After, your tasks will appear on your Outlook calendar. I will walk you through this process in the guide below.

Step 1 — Select the illustrated option

Let’s start with Microsoft Planner. First, open your desired “Plan,” wherein you have set tasks. Then, click the options button. It will reveal a dropdown menu. Use that menu to find and select “Add plan to Outlook calendar.”

Step 2 — Add your plan to Outlook via an iCalendar feed

To send our tasks to our calendar, we must take advantage of technologies like iCalendar. By publishing our tasks to iCalendar, we’ll produce the data Outlook needs. Yet, in doing so, we lose some privacy. Anyone with the link we’ll need can view your tasks. They can also add them to their own calendar. But, if you don’t think that will be an issue, there is no need to worry. If you’re ready to continue, enable the second toggle and click “Add to Outlook.”

Step 3 — Customize your content

You don’t need to customize your calendar content. Though, there are reasons you should consider. Take readability and organization, for instance. Under normal circumstances, you would read a task to learn about it. But that’s different if you personalize them. You could instead discern information from a task’s color and “charm.” When ready, select a Calendar to “Add to,” and select “Import.”

Step 4 — Toggle your “Other” calendars

The next step should be simple. You need to find the toggle for your new calendar and enable it. The name should follow the format “Planner-[name of plan].” So, if you named your plan “Misha – Plans,” the calendar would have the name “Planner-Misha – Plans.”

Step 5 — Find your tasks in your Outlook calendar

Look toward the calendar’s main panel. You should spot your tasks appearing as calendar events. If that’s the case, you succeeded. Otherwise, please consider starting over. You might have missed a step or misread some text.

How to remove planner tasks from the Outlook calendar

If you no longer wish to display Planner tasks on your calendar, you can remove them. Doing so is actually easier than adding tasks to your calendar. Though, you will need access to your Outlook calendar— don’t worry about Planner.

Step 1 — Open your Outlook calendar page

In the Outlook app, navigate to the calendar page. To do so, use the menu on the bottom left corner of the screen. Select the second icon. It should resemble a traditional calendar. To its left, you will spot an envelope icon and a “people” icon on the right.

Step 2 — Opt to delete the Planner tasks calendar

Under the calendar list, find and select your imported calendar. The name should follow the format mentioned earlier; “Planner-[plan name].” For example, mine is “Planner-Misha – Plan.” Right-click the calendar and select “Delete calendar.”

Step 3 — Confirm your choice via the prompt

Before you delete your calendar, Outlook will ask you to confirm your choice. This prompt is due to the “destructive” nature of the action you’d like to execute. Selecting “Yes” will remove the tasks from your calendar. But this will not occur if you select “No.”

Blog post recap

Businesses use Planner for task management and productivity. But, some users prefer Outlook’s calendar for scheduling. If that’s the case, you can display your tasks in Outlook. First, you will need to export your plan as an iCalendar. Then, you can import your iCalendar data as an Outlook calendar. Removing the new calendar is easy. Find the calendar on the calendar page and right-click it. After, select “Delete calendar.” Finally, confirm your choice by clicking “Yes.”

I hope this post helped you resolve your problem. If that’s the case, please consider helping us out. You don’t need to do much. Just read one of our related posts. I’ve linked four below—the former two concern Outlook, whereas the latter regard Planner.

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