How to check a SharePoint site’s storage

The amount of storage space available in SharePoint Online will vary depending on your plan (number of licenses). SharePoint Online administrators are frequently required to verify the storage quota or storage spaces for a variety of reasons.

In this post, we will go through different techniques for locating storage-related settings and information in SharePoint Online. Follow through for more information on how you can check your SharePoint site storage limit.

Step by step process – How to check a SharePoint site’s storage

  1. Firstly, sign in to Office 365.
  2. Use the launcher and navigate to “SharePoint”.
  3. Now locate your main site from the collection.
  4. Click on “Site Contents”.
  5. After that click on “Site Settings”.
  6. Finally. under “Site Collection Administration” click on “Storage Metrics”.

That’s it, once you access those settings you will be able to access all your metrics for that site. You can now view through all the folders, check contents and ultimately find folders and files that consume a lot of space on the server and remove them if it’s not necessary.

Settings for manual and automatic restrictions on your site storage

Your SharePoint storage is available in a central pool by default, from which all sites can draw. You don’t need to ramp up storage space or reallocate space depending on your use as a global or SharePoint admin. Everything is taken care of automatically: sites utilize what they require when they require it. When you convert from manual storage limits to pooled storage, SharePoint resets all storage limitations to 25 TB (25600 GB). (Keep in mind that your organization’s overall storage capacity may be less than 25 TB.) Follow our step-by-step guide below.

Edit storage limits

  • First, sign in to your Office 365 account.
  • Use the app launcher and navigate to admin.
  • Click on “Show All” to reveal “Admin centers.”
  • Here click on “SharePoint.”
  • Now click on “Settings”.
  • Now click on “Storage limit”.
  • Finally, edit the storage site limits.

Got users running low on storage, increase them up to the maximum of 25TB if needed. You may assume it’s free storage, however, that’s just your limit set down to prevent an over usage of data on your plan storage capacity, by making users more storage conscious you can save more data to conduct more tasks and improve the performance of your sites.

Using Windows PowerShell to Check Storage Quota

You may use Windows PowerShell to retrieve the storage quota in SharePoint Online. To begin, you’ll need to link the SharePoint Online Site to Windows PowerShell. Please explain the procedure to us.

Step by step process

  • By right-clicking Windows PowerShell and selecting Run as administrator, you may run it as an administrator.
  • After that, execute this command.
    • “$credential = Get-Credential”
  • A dialog window will appear with a credential request. Add the user name and password for your SharePoint Online account here, then click OK.
  • After that, use this command to import the Windows PowerShell module.
    • “Import-Module Microsoft.Online.SharePoint.PowerShell”
  • Finally, run the command below to link SharePoint Online to the PowerShell module.
    • “Connect-SPOService -Url https://”username” -credential $credential”
  • As a result, you’ve successfully connected SharePoint Online to Windows PowerShell. Simply execute this command next to verify the storage quota of a specific SharePoint site.
    • “Get-SPOSite”

For all sites in that SharePoint Online account, you’ll obtain information like Site URL, Owner name, and Storage Quota. Although this may be more space than your business needs, the maximum figure you may input is 25600 GB. See SharePoint Limits for further information on how your total storage is determined.

In PowerShell, you input site storage limitations in megabytes (MB). In both the SharePoint admin center and the Excel spreadsheet, the numbers are translated and rounded down to the closest integer before being shown in GB. As a result, a 5000 MB value becomes 4 GB. The minimum storage limit is 1 GB, thus if you use PowerShell to specify a number smaller than 1024 MB, it will be rounded up to 1 GB.

So, to receive the storage quota in SharePoint Online, you have to do it manually. When utilizing Exchange Online PowerShell, the procedure appears to be highly complicated, however, the first approach is simple to use.

In-depth – step by step process How to check a SharePoint site’s storage

  • Use the launcher and navigate to “SharePoint”.
  • Now locate your main site from the collection.
  • Click on “Site Contents”.
  • After that click on “Site Settings”.
  • Finally. under “Site Collection Administration” click on “Storage Metrics”.

That’s it for this Blog thank you for taking time out to read our content, please feel free to email our team about how it went if you followed the steps or if you need more help with the questions we answered in this Blog.

Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

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