How to copy from one Microsoft Whiteboard to another


Whiteboards are often used by people who need to jot down information when meeting with a group. The Whiteboard program works brilliantly with Microsoft Teams, and it gives users the ability to share information and ideas, which is especially useful in areas such as institutional environments. However, some users have problems when copying from one Whiteboard to another. This article will show how you can easily copy and paste content between Whiteboards.

When copying and pasting content from one Whiteboard to another, many people will have both Whiteboards open side-by-side. Unfortunately, you will not be able to copy and paste content from one Whiteboard to another using that method.

To copy from one Whiteboard to another, you need to copy content from the first Whiteboard, go into the “My Whiteboards” section, and open the Whiteboard you want to paste into:

  • Firstly, open the Microsoft whiteboard program. 
  • Now open one of your Whiteboards. 
  • After that, you must click on the content you want to copy. 
  • From there, click on the “Copy” icon. 
  • Now click on the “My whiteboards” button, illustrated by a house icon. 
  • From there, open the Whiteboard you want to paste in. 
  • Right-click and then click on “Paste.”

An in-depth guide on how to copy from one Microsoft Whiteboard to another

If you require further assistance with the steps provided, you can use our visual, in-depth guide to help. The guide here includes screenshots that allow you to navigate through the Microsoft Whiteboard program to complete the steps necessary to copy content from one Whiteboard into another.

  • Firstly, open the Microsoft Whiteboard program.
  • Now open one of your Whiteboards. 

The Microsoft Whiteboard UI is quite simple to navigate; if you have multiple Whiteboards, they are easy to locate and well spaced out. As you can see from the screenshot illustrated above, the Whiteboard itself and the name of the Whiteboard. This makes it easy to navigate to the correct Whiteboard you want to open.  

  • After that, you must click on the content you want to copy.  

To copy multiple elements, you must click on the first element and then (Control + Click) on the other aspects you want to copy. Unfortunately, you can’t click and drag the content you wish to copy like you can with programs such as Microsoft Word or PowerPoint. If you drag your cursor along an empty area on your Microsoft Whiteboard canvas, it will move the content but not select.

  • From there, click on the “Copy” icon.  
  • Now click on the “My whiteboards” button, illustrated by a house icon.
  • From there, open the Whiteboard you want to paste in.  
  • Right-click and then click on “Paste.” 

Select the paste point equivalent to the point you just copied from. This will make it easier for you to organize content if you want a similar output to the Whiteboard from which you have just copied content. 

When you have a separate browser tab open, Microsoft Whiteboard fails to copy over the information regarding the formatting of the content you have copied. So to resolve the issue, you will need to keep the copy and paste process in the same browser tab. The method above illustrates how you can do so without switching to different browser tabs.

Why can’t you copy content from one Whiteboard to another if they are open in separate browser tabs?

I have tried the process of opening two Whiteboards side by side to see if I can copy content from one and then easily paste it into another. Unfortunately, the process doesn’t work, and only pastes the text of what you are copying. For instance, if I copy a square shape and then try to paste it into a Whiteboard in a different tab, it will only paste in the text “Square.”

A similar thing happens when I try to copy and paste images into the other Whiteboard. It will only paste in the text which says “Image” rather than the image itself.

Why may you want to copy content from one Whiteboard into another

You may be wondering why you need to copy and paste content from one Whiteboard into another; the main reason is that the other Whiteboard has quite a lot of incorrect information and is structured incorrectly. However, some of the content is accurate, and it is simpler to copy and paste into another Whiteboard rather than making it from scratch.

Conclusion

Thank you for reading our content on how to copy from one Microsoft Whiteboard to another. I have given you the steps to achieve this through shallow and in-depth guides. As shown in the blog, the process will only work if you open both the Whiteboards in the same browser tab. The process will not work if you open them in different tabs.

I have also shown you why the process will not work if you copied content from one Whiteboard and pasted it into another which is open in a separate browser tab. If you come across any issues following the blog, drop a comment below, and we will address them.

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