Sharepoint is a great content management system, which is a secure place to store and share documents, files and folders etc. In this blog post, I will display a step by step guide on how to create a new document library in sharepoint online.
Steps to create a new document library:
- Go to Office.com and sign in using your Microsoft credentials
- From the panel on the left hand side, click on ‘SharePoint’
- Go to the site where you would like to create a new library
- On the menu bar, click on ‘New’ and then click on ‘Document library’
- Enter a name for the new library
- Click on ‘Create’
By creating a document library in Sharepoint, you can easily and securely store files where you and your co-workers can find them, work on them together and access them at any time, from any device. This makes it a great way to store files related to a specific client or project as all relevant members of the team can easily access the documents they need.
Although the default site in Sharepoint automatically creates a document library when you create a new site, creating additional libraries in a site can be useful, particularly if you need to restrict access to certain files. Each document library displays a list of the files within the libraries, as well as key information about who created or modified the file last. This information can be used to organise files and make them easier to find.
Why create a document library?
Creating a document library allows you to:
- Control who has access to a library, folder or individual file
- Track activity on the file such as when it was last modified, and receive a notification when something has changed
- Add, edit and delete a file, folder or link from a document library, as well as co-author and download documents.
- Share files and folders with others
- Add a link in a document library to something that is stored outside the library such as a file located in a different library or even a link to an external page.
- Highlight a file or folder within a document library so you and others can get them quickly.
Step by step process to creating a new document library
- Go to Office.com and sign in using your Microsoft credentials
For the purpose of this tutorial, I will be singing into Microsoft using an example account.
- From the panel on the left hand side, click on ‘SharePoint’
From the side panel, click on the sharepoint logo to view your sites.
- Go to the site where you would like to create a new library
Here is an example of a site where I will be demonstrating how to create a new document library.
- On the menu bar, click on ‘New’ and then click on ‘Document library’
Click ‘New’, then from the drop-down list, select ‘Document library’.
- Enter a name for the library
In the highlighted box, enter a relevant name for the new document library.
- Click on ‘Create’
After adding the name of the new library, click the ‘Create’.
You have now created a new document library on Sharepoint Online, where you can upload files, folders and links.
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