How to create a new document library in SharePoint Online

Sharepoint is a great content management system, which is a secure place to store and share documents, files and folders etc. In this blog post, I will display a step by step guide on how to create a new document library in sharepoint online.

Steps to create a new document library:

  1. Go to and sign in using your Microsoft credentials 
  2. From the panel on the left hand side, click on ‘SharePoint’
  3. Go to the site where you would like to create a new library
  4. On the menu bar, click on ‘New’ and then click on ‘Document library’
  5. Enter a name for the new library
  6. Click on ‘Create’

By creating a document library in Sharepoint, you can easily and securely store files where you and your co-workers can find them, work on them together and access them at any time, from any device. This makes it a great way to store files related to a specific client or project as all relevant members of the team can easily access the documents they need. 

Although the default site in Sharepoint automatically creates a document library when you create a new site, creating additional libraries in a site can be useful, particularly if you need to restrict access to certain files. Each document library displays a list of the files within the libraries, as well as key information about who created or modified the file last. This information can be used to organise files and make them easier to find. 

Why create a document library?

Creating a document library allows you to: 

  • Control who has access to a library, folder or individual file
  • Track activity on the file such as when it was last modified, and receive a notification when something has changed
  • Add, edit and delete a file, folder or link from a document library, as well as co-author and download documents. 
  • Share files and folders with others
  • Add a link in a document library to something that is stored outside the library such as a file located in a different library or even a link to an external page.
  • Highlight a file or folder within a document library so you and others can get them quickly. 

Step by step process to creating a new document library

  1. Go to and sign in using your Microsoft credentials 

For the purpose of this tutorial, I will be singing into Microsoft using an example account.

  1. From the panel on the left hand side, click on ‘SharePoint’

From the side panel, click on the sharepoint logo to view your sites.

  1. Go to the site where you would like to create a new library

Here is an example of a site where I will be demonstrating how to create a new document library.

  1. On the menu bar, click on ‘New’ and then click on ‘Document library’

Click ‘New’, then from the drop-down list, select ‘Document library’.

  1. Enter a name for the library

In the highlighted box, enter a relevant name for the new document library.

  1. Click on ‘Create’

After adding the name of the new library, click the ‘Create’.

You have now created a new document library on Sharepoint Online, where you can upload files, folders and links.

After creating a document library, you can find out more about:

This blog post highlights all the steps needed to allow users to view items in a browser without giving them the ability to download any files, documents or folders.

Here, we demonstrate the simplest method to add users to a site but restrict the folders they have access to.

This is a step by step method on how to remove the ‘modified by’ column when using sharepoint, to further secure your files when sharing your sharepoint with external users.

This tutorial explains a secure method on how to give users access to a specific folder in sharepoint without granting them access to the entire site. 

Thanks for reading! If you have any questions, feel free to leave a comment below and we’ll be happy to help. 

Jack Mitchell

Jack Mitchell has been the Operations manager at telecoms and MSP Optionbox for more than 4 years. He has played a crucial role in the company, from marketing to helpdesk, and ensures that the IT requirements of over 300 clients are continuously met. With his innate passion for technology and troubleshooting and a particular interest in Apple products, Jack now delivers the most comprehensive tech guides to make your life easier. You can connect with Jack on LinkedIn.

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