Notifications provide a good way to maintain updates across a network. Microsoft has also added this feature to OneDrive, giving users the ability to monitor their updates. Read through and gain more information on how you can get notifications for different updates on your OneDrive data.
Data in this reference talks about the files and folders within your OneDrive program; if you have a file or folder that you need notifications for, you can use the guide below to get notifications for OneDrive data. OneDrive will then send you the notifications via email to inform you of any changes within your account.
- Firstly, open Office 365.
- From there, use the launcher to navigate over to OneDrive.
- Now click on “Return to classic OneDrive.”
- After that, click “Files” in the ribbon.
- Now click on the dropdown under “Alert me” and press “Manage my alerts.”
- From there, click on “Add an alert.”
- Select a library (one per alert).
- Now click on “Next.”
- Fill in the alert information.
- Finally, press “OK.”
Once the steps shown above have been completed, you will have successfully set notifications for OneDrive data that gets changed; if you find that your OneDrive content is being edited or even deleted, you will receive a notification to promptly take action and make sure data is secure if necessary. You can either block the user if there are any unauthorized changes or if the file has been deleted without consent; you can apply this alert and ensure that the deleted file has been restored.
In-depth step by step guide [with screenshots] – How to get notifications for copied, downloaded, or deleted OneDrive data
Here is a much more in-depth guide on why you may want to set notifications for data within OneDrive; if you find that the steps are quite difficult to navigate properly, you can use the steps illustrated below to help you further. These steps include visual context in the form of screenshots to allow you a better understanding of what each step requires. Read through and see the in-depth guide on how you can set notifications for OneDrive data.
- Firstly, open Office 365.
To start the process, open Office 365 on your browser and sign in with your regular account details; once you have inputted your account details, such as the email and password, you will now be able to proceed with the steps illustrated ahead.
- From there, use the launcher to navigate over to OneDrive.
- Now click on “Return to classic OneDrive.”
Unfortunately, the required features needed for this process are hidden within OneDrive’s new UI, which hides certain functions, so you’ll have to go to the classic view for the next few steps to set up your alert. The extra steps are unfortunate as OneDrive hasn’t yet incorporated a good way to set up an alert in the modern UI; however, it shouldn’t be an issue switching between the old and new UIs.
- After that, click “Files” in the ribbon.
If the ribbon isn’t available, simply click on “Settings” and then click on “Show ribbon,” in general, it should be there by default; however, if it isn’t, simply use this method to show the ribbon.
- Now click on the dropdown under “Alert me” and press “Manage my alerts.”
- From there, click on “Add an alert.”
- Select a library (one per alert).
- Now click on “Next.”
- Fill in the alert information.
The alert information includes the alert name, which is simply used as a reference point if you have set up multiple alerts; the alert recipient is important— it sends the notification to those users you can have more than yourself on the recipient section. The final and most important section of consideration is the changes section; if you have changes that need to be notified, you can simply use this to make sure they are sent to your notifications.
- Finally, press “OK.”
If you have finished the process illustrated above, you will not have been able to set preferred notifications for any changes made to your OneDrive data. Suppose you discover that your OneDrive information is being updated or removed without any acknowledgment. In that case, you’ll be notified so you can take action quickly and ensure that your data is secure. If there are any unauthorized modifications, you may restrict the user. If the file has been removed without authorization, you can utilize this alert to ensure that the deleted file has been restored.
Why set an alert for these notifications
If you’re working on a shared file in your OneDrive storage account with other team members and want to know when someone within that team makes a change, you can create an alert that will tell you when any changes are made. These steps are effective if you need to manage files that contain the necessary information, as you will always remain up to date on any changes made to that file. Suppose a file has been downloaded without your approval or consent. In that case, you can take measures and ensure that the information you have shared with a verified audience within your group remains safe and secure.
Notifications can also be a great way to maintain feedback on any changes so they can be either recorded or kept for future references; if you find that your files are being modified in any way that isn’t supposed to be edited, you take that file then restore the previous version. You will be able to make changes quickly as you have received notification of those changes made to files within the program.
Conclusion
That’s it for the blog; thank you for taking your time out to read out content on how to get notifications for copied, downloaded, or deleted OneDrive data; we hope the answers provided above have given you a better idea of how to set alerts within OneDrive so you can be notified of changes within your OneDrive account. If there are any instances where you don’t properly understand the steps illustrated above, you can simply drop a comment below, and we will address them as quickly as possible.