How to keep different computers in sync in OneNote


If you want to sync a notebook between two different computers, you can achieve that by setting up a shared folder over a local network. This article will guide you through every step of that process and show you some excellent cloud alternatives for sharing your Notebooks.

How to sync Notebooks on different computers:

  • Create a shared folder.
  • Share the folder with everyone on the local network.
  • Enable sharing on another computer on the local network.
  • Access the shared folder through ‘Network’ in file explorer.
  • Add or edit existing Notebooks in the folder, and the files will sync automatically.

Please continue reading our visual, step-by-step guide on everything you need to know about keeping different computers synced in OneNote.

Create a shared folder

The standard way of syncing a OneNote notebook is to upload it to OneDrive and share it with other people from there. However, if you want to share an offline copy on a local network, you must first create a shared folder.

Set up your private network

  • Click on the Windows Start button and go to Settings.
  • Go to Network & Internet.
Network & Internet
  • Click on Status, then Properties.
Status > Properties
  • Select Private under the Network Profile header.
Network profile > Private.
  • Go back to Network Status.
  • You should now see Private network under the WiFi or Ethernet icon.
Private network.
  • Next, go to the Advanced Network Settings section and select Network and Sharing Center.
Network and Sharing Center.
  • Go to the left menu in the Network and Sharing Center.
  • Click on Change advanced sharing settings.
Change advanced sharing settings.
  • First, expand the Private (current profile) section.
Expand Private section.
  • Select Turn on network discovery.
  • Check the box next to Turn on automatic setup of network-connected devices.
  • Select Turn on file and printer sharing.
Network discovery ON. Automatic setup of network-connected devices ON. File and printer sharing ON.
  • Next, expand the All networks section.
Expand All Networks section.
  • Select ‘Turn on sharing…‘ under Public folder sharing.