How to let users add posts but not download files in SharePoint


Allowing your team members to post content in SharePoint can boost collaboration and productivity. However, some users want to know if it’s possible to let team members add posts but not download files. So, this guide will show you how to achieve that in SharePoint.

You need to create a unique permission to prevent team members from downloading files, while allowing them to add posts.

Step 1: Create a unique permission:

  • First, log in to your Office 365 account.
  • Then go to SharePoint and open one of your sites.
  • Click on the “Settings” icon followed by “Site permissions.” 
  • Go to Advanced permission settings then Permission levels. 
  • Select Read then Copy permission level. 
  • Ensure Add, Edit, and Open items are selected, then click “Create.”

Step 2: Apply the permission:

  • First, log in to your Office 365 account.
  • Then go to SharePoint and open one of your sites.
  • Next, right-click a document and select “Manage access.”
  • Click on “Advanced” then “Grant permissions.”
  • Choose who to assign the permission to.
  • Then click on “Show Options” and choose your new permission from the dropdown box.
  • Finally, click the “Share” button.

Please continue reading for a complete visual guide on creating and applying permissions for allowing posts but not downloads in SharePoint.

How to create new permission in SharePoint which allows you to add items but not download

You will first need to assign new permission in SharePoint, allowing you to add posts onto SharePoint files but not download the content. SharePoint does not offer users default permission that enables these features; however, you can create your own by selecting a preset and then assigning your own set of permissions from the SharePoint list. This is a way to ensure you get the permission you want with the optimized conditions for your use.

  • Now click on the launcher followed by “SharePoint.” 
  • Select one of your sites. 
  • Click on “Settings” followed by “Site permissions.” 
  • Choose the option for “Advanced permission settings.” 
  • Click on “Permission levels.” 
  • Click on the option for “Read.” 
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