If you use Microsoft Teams, you may be familiar with the chat functionality within the program. Microsoft Teams offers this chat functionality to help companies improve their work-related appearance to their users. Allowing users to communicate with each other ensures that there is an improved rate in the workflow. However, sometimes there may be messages that are quite important within a team chat or a group chat are you may want to pin down. Users want to know if it’s possible to pin a message within Microsoft Teams. Learn how to pin a message in a chat and a channel within Teams.
In Microsoft Teams, you can pin a message in any channel or chat you want within the program. To pin a message in a normal chat or a group chat, you need to first click on the “More options” tab next to a message you sent and then click on the “Pin” option. Once you have completed the steps, you will have managed to pin a chat with Microsoft Teams. The process is also similar to a channel chat within Microsoft Teams. Here, click on More Options and then click on the option for Pin. Read the guide below to better understand how to pin a chat within Microsoft Teams. We will show an in-depth method for both options you can use to pin a chat.
- How to pin a message in a regular/group chat in Teams.
- What can you do to pin a message in a channel chat in Teams?
Here are the two different areas where you have the option to pin a message in Microsoft Teams. Have a read through the guide below as I give you the steps on how you can pin a message in Microsoft Teams.
How to pin a message in a regular/group chat in Teams
If you send messages regularly, you may want to pin certain important messages. Below is a guide on pining a message in a regular or group chat within Microsoft Teams. You can use the steps below to pin the message and ensure all the users are aware of it every time they open Microsoft Teams.
- Firstly, open Microsoft Teams.
- Now select the option for chat.
- From there, you need to choose one of your chat inboxes.
- After that, click on more options illustrated by three dots on any message.
- Finally, click on the option for “Pin.”
Users can pin any message within the program, whether they sent it or someone else has sent it. Regardless of which message you decide to pin, once the steps are complete, you will have managed to pin a message within the program. Users within the chat will be notified of you pinning a message within the program. You can only pin one message in Microsoft Teams per chat. So if someone else in a group chat has already pinned a message within the program, you will not be able to add a new message; you can, however, replace the pinned message if necessary.
A detailed guide on how to pin a message in a regular/group chat in Teams
If you need help going through the Microsoft Teams UI or help with the steps, you can use this detailed guide to help. The guide includes screenshots and further analysis of some of the steps, which may be difficult to understand properly. You can successfully pin a message in Microsoft Teams if you go through the steps properly.
- Firstly, open Microsoft Teams.
Both versions of Microsoft Teams will work when using the procedure presented here. You may continue utilizing the platform you are now using without switching between the two.
- Now select the option for chat.
On the side menu, there will be a list of options where you can choose the functions you want on Microsoft Teams. In this case, we want the Chat function enabled so we can pin a message in Microsoft Teams.
- From there, you need to choose one of your chat inboxes.
You can select any chat message, whether a single or group chat.
- After that, click on more options illustrated by three dots on any message.
Hover over any message you want, whether you have sent it or not, and click on the three dots illustrated above that message. What this will do is open up a panel with more options you can use to edit the message. In this case, we need to access the pin option; therefore, you need to click on More Options to access that function.
- Finally, click on the option for Pin.
Once the steps are complete, you will have managed to pin a message in Microsoft Teams. You need to keep in mind that only one message per chat will be pinned. You need to take no additional steps to pin a message in Microsoft Teams, as the program will automatically either replace the original pinned message or neglect the one you are trying to pin.
What can you do to pin a message in a channel chat in Teams?
The process how to pin a message in Microsoft Teams is the same as the process in a regular chat message. One major distinction between the chat message and the channel message is the process of going to the message. Below is a guide on pining a message in a channel within Microsoft Teams.
- Open Microsoft Teams first.
- Select “Teams” from the menu now.
- Now choose a channel.
- Next, select the “More options” shown by the three dots on any message.
- Finally, select the “Pin” option.
Once the steps are complete, you will have managed to pin a message in a channel chat. Microsoft Teams will automatically pin the message or replace an original pinned message, as you can only have one pinned message per chat. Therefore the message you are trying to pin must be something that holds greater value or is of more importance than the original pinned message. If the pinned message cannot be replaced, you can still attain importance for the message by setting it as important. This will allow users to be more alerted that the message is of significant importance.
Conclusion
Thank you for reading our content on how you can pin a message in Microsoft Teams. I have given you the steps to pin a message in Microsoft Teams for both a chat and a channel. If you require further assistance with the step shown above, you can drop a comment below, and we will address them.