How to see messages from all channels and teams in one place (Microsoft Teams)

Microsoft Teams have introduced a variety of different features to help improve the functions within the program. One function that users will find helpful is the ability to see messages from all channels and teams in one place. For instance, if you have received messages from multiple users in Teams and want to view this information in one place, you can do so using the method shown below.

To view the messages from all channels and teams in one place, you must open the Microsoft Teams program and click on “Activity.” You can view all the notifications from channels and teams in one place. Microsoft Teams have added this feature to help users manage their messages within the program. However, if you need help in trying to find the features or customize the activity feed, you can use the guide below.

  • Firstly, open Microsoft Teams.
  • Now you need to click on “Activity.”
  • Set the dropdown to “Feed.”
  • Click on the “Settings” icon.
  • Press the “Notifications” tab.
  • Change the option under “Teams and channels” to “Mentions & replies.”
  • Close the Settings panel to complete the process.

Once you have completed the steps shown above, you will have set your Teams activity to display messages in the feed. Sometimes, if you view the Activity section, you may find that it’s filled with unnecessary bits of information such as call history and message reactions. You can filter the data to only display the crucial message and reply report.

The second to last option is required because if you have an Activity feed filled with reactions to messages or call records, it can be hard to source the message or reply-based information in Teams. You must ensure that you select this option before completing the process.

An in-depth guide on how to see Teams messages from all channels and teams in one place

Sometimes it can be helpful to have more information available to users, especially if numerous steps are involved. We have incorporated screenshots and valuable resources in our in-depth guide to help users to see messages from all channels and teams in one place.

  • Firstly, open Microsoft Teams.

The process will work for both the desktop browser versions of Microsoft Teams. However, I find the desktop version more robust as it’s locally installed. However, your preferences for which version you like will differ from your current network circumstances.

  • Now you need to click on “Activity.”

Activity is an option on the left-hand side menu, where you can find all your activity-based information. The Activity tab may hide if you have other options in the main viewing panel. Suppose this is the case, then you may need to click on the three dots, which will load more tabs for applications you have installed.

  • Set the dropdown to “Feed.”

There will be two options available in this section under the dropdown. One option is called “Feed,” this option is a collection of all your user-based information fed into your account from external sources such as users’ incoming messages or chats. You can even have call logs and message reactions provided in the Feed section.

The other option available for users is the “My Activity” option; choosing this option will only display your activity in Teams. Teams will also store all your sent messages in this location; however, it’s not a collective group of messages; for this, you will need to select the “Feed option.”

  • Click on the “Settings” icon.

A gear icon illustrates settings in Teams; click on it to access the Settings panel.

  • Press the “Notifications” tab.

You will find a list of different settings on the left that you can access to control various aspects of the Teams account. You will need to click on the one called “Notifications.”

  • Change the option under “Teams and channels” to “Mentions & replies.”
  • Close the Settings panel to complete the process.

The activity section needs refining to give you a better perspective of the messages. For instance, if you have important incoming messages that are hard to find because there is so much activity-based information, you may be inconvenienced. The steps above will allow you to see only the message and chat-based data.

Refining the information will first require you to go into the notification section, and from there, you will be able to filter the notifications to show only messages and replies in Teams.

Why might you want to see Teams messages from all channels and teams in one place?

There are a few reasons why you might want to see Teams messages from all channels and teams in one place. One reason could be that you receive many messages in the program. If you have multiple users who send you messages frequently, it may take a long time to progress through them all. You can use the method above and look in the activity section to see all the messages at once.

Another reason is that you want to find a message you sent to someone but don’t know to who you sent that message. Filtering the activity to show messages will allow you to navigate them and find the message you sent to that user.

Conclusion

Thank you for reading our content on how to see messages from all channels and teams in one place. I have given you the steps to refine the Activity section and then see the Teams messages from all users. I have also provided an in-depth guide that you can use if you struggle to go through the process.

Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

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