Microsoft Teams allows its users to communicate with each other with its advanced communication features. Users can communicate with one another through a series of chats, calls, or even meetings. However, sometimes there may be an instance where you do not want to use the chat feature to communicate with staff members. You also may not want the hassle of going into Outlook and then trying to retrieve an email to send content to a user. You can directly send an email from Microsoft Teams with the guide below. Have a read-through and see what you need to send an email from Microsoft Teams.
Microsoft Teams allows you to send an email through a dedicated link that automatically directs you to Outlook. You will then be able to compose your email from Outlook’s email composition body and then send the email. There is no need for you to go directly into Outlook and then try to retrieve an email to send to a user. To achieve this, you simply hover over the user profile and click on the Email tab, which will automatically take you into Outlook. From there, you’ll be able to compose the email and send it to the user. Have a read-through for the full guide on how you can send an email through Microsoft Teams.
- Firstly you need to open Microsoft Teams.
- Now click on the “Chat” option.
- From there, select one of the members of your team.
- Hover over their profile picture.
- A hover box will show; select the user’s email from there.
- If necessary, you must input a subject and compose the message with any attachments.
- End the process by clicking the “Send” button.
You will have successfully sent an email from Microsoft Teams when you have completed the steps shown above. You won’t be able to send a message directly from Microsoft Teams; you can compose the message from Outlook, which is directed from Microsoft Teams. Completing the steps shown above will send an email to the end user; there will also be no need for you to try and find the user’s email address. There will also be no need to go into Office 365 or Outlook to retrieve the email address. The user’s email account address and details will be available for you to use to send an email. This method is effective if you want to quickly relay some information using Outlook to a staff member in Microsoft Teams. If you are still struggling to follow the process above, you can use the in-depth guide to help. The guide will include some constructive points which will allow you to progress through the points without any issues.
An in-depth guide on how to send an email from Microsoft Teams
If you come across any points you do not understand in the process above; you can use the in-depth guide here to help. The guide includes screenshots allowing you to navigate the process without any issues. You can also use the screenshots as a visual context, allowing you to see the process and make it easier to understand. We have also provided some in-depth context on some of the more complex steps within the process. You can use this to allow yourself to progress through the points without any issues.
- Firstly you need to open Microsoft Teams.
- Now click on the “Chat” option.
- From there, select one of the members of your team.
- Hover over their profile picture.
- A hover box will show; select the user’s email from there.
- If necessary, you must input a subject and compose the message with any attachments.
- End the process by clicking the “Send” button.
Once the steps above have been completed, an email will have been sent to the end user. While an email message may not directly go to the end user from Microsoft Teams, you will still have the ability to draw the mail address from Microsoft Teams and then send it via a dedicated email platform. There is no need for complex navigation through Outlook to retrieve the user’s email address. If you need to rapidly send some communication via Outlook, you can use the steps above to quickly draw an email address and compose a message in Outlook. You can do this with any user in Microsoft Teams within your organization. You can also draw an email address from a meeting in Microsoft Teams; if you have members inside a meeting, you can send them an email directly using the same method illustrated above.
Why may you want to send an email from Microsoft Teams rather than Outlook?
Microsoft Teams provides a good way to communicate with members of staff or colleagues within a team. The program aims to be an effective platform for managing workload and improving work efficiency. They try to improve their network by integrating their programs and third-party tools to improve workflow within Microsoft Teams. Effective use for adding an email address to your profile allows you to use Outlook directly within Microsoft Teams. You do not need to go into Outlook directly to try and retrieve an email address to send to a user. You can simply use the method above and draw an email address that you can use to send an email.
Another reason you may want to use Microsoft Teams rather than Outlook is that the email address is unavailable anywhere other than your member’s section in Microsoft Teams. If you have an abundance of email addresses from members in Microsoft Teams, you can simply use the method above to send an email. This is a quick and easy way to integrate Outlook into Microsoft Teams. While the program isn’t directly available in Microsoft Teams, you cannot access it via channels; you still can use the method above to make the process as easy as possible.
Conclusion
Thank you for taking the time out to read our content on how to send an email from Microsoft Teams. We have given you the steps to send an email from Microsoft Teams and provide an in-depth guide to allow you to navigate through the process without any issues. We have also provided some instances where you may want to send an email from Microsoft Teams. For instance, if you cannot find the email address or find the process of sending an email from Microsoft Teams a lot easier, you can use the above process. If there are any issues you come across when following the blog, simply drop a comment below, and we will address those issues.