How to set up and customise notifications for Shifts in Microsoft Teams

The Shifts app is a fantastic way to ensure that everyone has a proper schedule for their workload. It works well with communication and planner-based features they have already incorporated into the Teams app. If you need a better way to keep a proper schedule on Microsoft Teams, then the Shifts app is perfect. In the Shifts app, you can set times for employees and even add time off for breaks or any other reason. You can even set notifications for employees’ time slots, so they better understand what is required. Customizing notifications can also allow you to leave a message while you are setting the shifts. Using the app to add a notification is an effective strategy as you don’t have to rely on other means of communication to send a message. However, what can you do to customize notifications for Shifts in Microsoft Teams? Read through for more information.

You can set up and add notifications once you have created your shifts or when you are making the shifts. Notifications come in notes you can add to the shift for employees to read. You will need to share the updated shifts with notifications so the employees can see exactly what they need to do. You can set notifications for any shifts and even update the notifications if necessary.

  • Firstly, you need to open Microsoft Teams.
  • Now click on the “More added apps” icon illustrated by three horizontal dots.
  • After that, you need to click on “Shifts.”
  • Now click on the stack menu and choose your schedule.
  • Choose the shift you want to add the notification to.
  • Click on “More options,” illustrated by three dots.
  • From there, click on “Edit shift.”
  • Scroll down to where it says notes, then type out the notification.
  • Now click on “Save.”
  • After that, click on the option for “Share.”

Once you have clicked on the “Share” option, the employee will receive a notification based on what you have written in the notes section. Microsoft Teams will automatically share the notification to the user, and they can then follow up on any changes that may impact their schedule.

There will also be a small section of your notification on the shift table. This is convenient if you or your employees need a glance over the set notification. The maximum number of characters allowed in the notes section of the shift is 500. You must make sure that any notifications you have don’t exceed 500 characters— this could be the case if you have copied and pasted them. If you need to send notifications with an activity-based context, you might be better off just setting some activities for those employees. That can be done from the same section in the setting shift.

An in-depth guide on how to set up and customize notifications for Shifts in Microsoft Teams

If you need more context on setting up and customizing notifications for Shifts in Microsoft Teams, you can use this section to help. The content illustrated below will give you a better understanding of setting up and customizing notifications, as it includes screenshots. Screenshots help you to better understand the process as you have a better understanding of the UI and how to navigate through the steps. Have a read-through and see what you need to do to set up and customize notifications for Shifts in Microsoft Teams.

  • Firstly, you need to open Microsoft Teams.

The process illustrated here will work for both the Microsoft Teams desktop and the browser versions. However, you need to make sure you have the Shift app added before proceeding with the steps shown below.

  • Now click on the “More added apps” icon illustrated by three horizontal dots.

Sometimes the Shift app will show in the left side menu; however, you can use this step if it doesn’t show. If the app doesn’t show, it generally means it’s not been used.

  • After that, you need to click on “Shifts.”

The Shifts app will now open once you proceed from this step. As illustrated earlier, you need to make sure that the app is added to your Team’s network before you proceed.

  • Now click on the stack menu and choose your schedule.

Sometimes you may have more than one schedule if you manage multiple teams. Suppose this is the case, then you need to select the one where you need notifications.

  • Choose the shift you want to add a notification to.

There may be multiple shifts; however, if there is one shift to which you need to add some more information to, then you can use the guide here to add a notification to that shift.

  • Click on “More options,” illustrated by three dots.
  • From there, click on “Edit shift.”
  • Scroll down to where it says notes, then type out the notification.
  • Now click on “Save.”
  • After that, click on the option for “Share.”

When the steps above have been completed, you will have successfully added a custom notification for users to view. The employee will receive a notification based on what you write in the box when you select the “Share” button. The message will be instantly shared with the user, who can then follow up on any changes that have been added. If any changes need to be made, then using notifications can help to quickly and effectively send that notification.

Why may you want to set up and customize notifications for Shifts in Microsoft Teams?

You may wonder what the need is to set up custom notifications in the Shifts app. One reason is that employees may need more context on what is required from a shift. For instance, if you are setting shifts for restaurant employees, you may want to give them some more information on what is required from the shift, such as the serving or cleaning process.

If employees have a special request or change times, this information can also be given via the notification section. Employees can remain to date on the current work schedule and any changes made by employers.

Conclusion

Thank you for taking the time to read our content on how you can set up and customize notifications for Shifts in Microsoft Teams. We have illustrated the method to set up custom notifications and how to share the information. We have also provided reasons you may want to set up and customize notifications for Shifts in Microsoft Teams. If there are any areas you don’t understand, you can simply drop a comment below, and we will address those issues.

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Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

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