Microsoft Teams allows users to set time zones based on where they are. For instance, if users are in a different country with a different time zone, they may find it helpful to change the time zone to their local time. This allows for adjustments, so you don’t participate or get scheduled for meetings during inconvenient or out-of-work times by mistake. However, what can you do to better manage the process of scheduling a meeting in Teams with someone in another time zone? Have a read-through as I give you a complete guide on how you can schedule a meeting with someone in another time zone.
Here are a few points to help schedule a meeting with users from another time zone in Microsoft Teams. For users who are not within the same time zone, you could use some of these points to help schedule a meeting in Microsoft Teams. One point you can use to help schedule a meeting in Microsoft Teams is to set the time zone when you are scheduling the meeting. This will allow you to ensure that all the important information is up to date right from the beginning. If you find that the time zone has either changed or needs to be updated, you can use the second section of the blog, which illustrates how you can update the time zone. The final part of the blog will illustrate how you can update your account time zone to ensure it matches with the scheduling of a Teams meeting.
- How to set a time zone when scheduling a meeting in Microsoft Teams.
- How to update the time zone for a Teams meeting if necessary.
- How may you edit the time zone universally from your Office 365 account?
Here are the different points you can use to help schedule a meeting with a user from a different time zone in Microsoft Teams. Have a read through each point progressively to better understand how you can schedule a meeting with a user from a different time zone.
How to set a time zone when you are scheduling a meeting in Microsoft Teams
Before you schedule a meeting in Microsoft Teams, getting the full list of time zones used during the meeting in Teams may be worthwhile. You can take an average and set a time zone that fits everyone’s schedule. Have a read-through and see how you can set a time zone when scheduling a meeting in Microsoft Teams.
- Firstly, open Microsoft Teams.
- Now click on the option for “Calendar.”
- After that, select one of the time slots.
- Click on the dropdown next to the option for “Time zone.”
- Select the chosen time zone.
- Finally, click on the option for “Save.”
Once the steps are done, you will have managed to schedule a meeting in Microsoft Teams with users in a different time zone. Your Teams users will be informed of the scheduled meeting within the time zone. They can request a time change if the selected time zone isn’t correct for you as the meeting attendee.
A further guide on how to set a time zone when you are scheduling a meeting in Microsoft Teams
You can use the guide to help get a better understanding of how to set a time zone when you are scheduling a meeting in Microsoft Teams. The guide here includes screenshots that will allow you to navigate through the UI without any issues. You can also use the screenshots to navigate the steps and better understand how to set a time zone when scheduling a meeting in Microsoft Teams.
- Firstly, open Microsoft Teams.
- Now click on the option for “Calendar.”
- After that, select one of the time slots.
- Click on the dropdown next to the option for “Time zone.”
- Select the chosen time zone.
- Finally, click on the option for “Save.”
The steps in the in-depth guide will give you a better understanding of completing the process above. A meeting will be scheduled at the time you have set once the steps above are complete. Microsoft Teams will also inform all users of the time zone that has been set for the meeting. This information can help set a time zone when scheduling a meeting in Microsoft Teams.
How to update the time zone for a Teams meeting if necessary
If you have set a time zone for a scheduled meeting and you need to make a change to the set time zone, you have the option to make a change to the time zone. Read through and see if you can edit a time zone for a scheduled meeting in Microsoft Teams.
- Open Microsoft Teams first.
- Now select “Calendar” from the menu.
- The next step is to choose one of the meetings that you planned.
- You now need to select “Edit” from the menu.
- The three dots next to “Time zones” should now be clicked.
- Choose one of the time zones now.
- To finish the procedure, choose “Send updates” from the menu.
You will have successfully managed to edit the time zone of a scheduled meeting in Microsoft Teams once the steps have been completed. Teams will automatically adjust the time zone and inform all users of the changes that have been made to the scheduled meeting. If you need to edit the time zone because the one selected now isn’t the required one, you can use the steps here to resolve that issue.
How may you edit the time zone universally from your Office 365 account?
To ensure users are up to date with scheduled meetings, it’s also worthwhile to ensure that their Office time zone is also set to the correct option. Teams will automatically adjust to your scheduled meeting based on what the meeting organizer has set; however, it’s crucial that your time zone also matches. Read through and see if you can edit the time zone universally from your Office 365 account.
- Open Office 365 first.
- Now click the gear-shaped icon next to “Settings.”
- Choose “Change your language” under “Language and time zone.”
- After that, select “Settings and privacy.”
- From there, select “Language and region” from the menu.
- Choose “Time zone” from the list of options under “Regions.”
- Click “Change time zone” after that.
- Click “Select” after selecting one of the time zones.
- To finish the procedure, close the panel.
You will have managed to edit the time zone universally from your Office 365 account. Microsoft Teams will automatically take this information and adjust its time zone options and preferences. Scheduled meetings will match the time zone to ensure you have a consistent timetable with no timing issues.
Conclusion
Thank you for reading our blog on scheduling a Teams meeting with someone in another time zone. I have provided points on how you can schedule a meeting with a different time zone, as well as how you can edit it. Microsoft Teams does not offer a universal time zone editor; you will need to make these changes in your Office 365 account. If there are any issues you come across when following the steps shown above, simply drop a comment below, and we will address them.