What is the shortcut for creating a meeting in Microsoft Teams?

You waste considerable time directing your cursor, opening menus, and clicking buttons; this is true for almost all applications. However, this isn’t exactly breaking news: hence, developers often release software with an array of helpful shortcuts. Microsoft Teams is no exception.

1.Navigate to your calendarCtrl+4 (Windows) Cmd+4 (Mac)
2.Create a new meetingAlt+Shift+N (Windows) Opt+Shift+N (Mac)

Aside from creating your meetings faster, which I’ll be covering, shortcuts can help you in several ways. By reading along, you’ll be able to learn numerous shortcuts to accelerate navigation, chatting, and meeting actions. Additionally, you can look forward to examples for Windows and Mac.

Assuming you work 8 hours a day, roughly 240 days a year, you waste up to 64 hours a year if you don’t use any keyboard shortcuts.

(2 wasted seconds / min) x (480 min / workday) x (240 workdays / year) = 64 wasted hours / year

Wen Shan – Lifehack


How to create a meeting with shortcuts in Microsoft Teams

Step 1

Thanks to the shortcuts Microsoft has implemented, you can start creating a meeting in under three seconds. Despite having to first navigate to your calendar, the process is undeniably fast. To get started, open up Microsoft Teams. Once open, if you’re on Windows, use Ctrl+4 to navigate to the calendar. Otherwise, use Cmd+4 on Mac.

Step 2

You should now find yourself within Microsoft Teams’ meeting calendar. Don’t worry about clicking anything just yet. Instead, use the following shortcut. On Windows, Alt+Shift+N or Opt+Shift+N for Mac. Afterward, Teams will display the meeting creation menu to you.


Now, all that’s left to do is fill out the required fields and hit “Send.”

Meeting shortcuts in Microsoft Teams

If you’re new to Teams, you may not know you can take several actions within a meeting — no need to worry if you didn’t. I’ll be telling you how to do each one — the quick way, even if you’re not using a Windows PC. I recommend becoming familiar with Ctrl+Shift+M/Cmd+Shift+N and Ctrl+Shift+O/Cmd+Shift+M which allows you to toggle your audio and video input in rapid succession.

Toggle microphone input on/off.Ctrl+Shift+MCmd+Shift+M
Toggle video input on/off.Ctrl+Shift+OCmd+Shift+O
Toggle fullscreen on/off.Ctrl+Shift+FCmd+Shift+F
Accept video call.Ctrl+Shift+ACmd+Shift+A
Decline video call.Ctrl+Shift+DCmd+Shift+D
Accept audio call.Ctrl+Shift+SCmd+Shift+S
Start audio call.Ctrl+Shift+CCmd+Shift+C
Start video call.Ctrl+Shift+UCmd+Shift+U

Navigation shortcuts for Microsoft Teams

Typically, users navigate an application by moving and clicking their mouse; it’s slow and unideal in some cases. If you’re looking to get around Microsoft Teams faster, I recommend trying to learn as many of the following shortcuts as possible. The most notable of the ten are shortcuts two, three, four, and six. These shortcuts allow you to quickly jump between the most frequently used part of Microsoft Teams without having to even look at your sidebar.

Function Windows Mac
Move to activity.Ctrl+1Cmd+1
Move to chat.Ctrl+2Cmd+2
Move to teams.Ctrl+3Cmd+3
Move to meetings.Ctrl+4Cmd+4
Move to calls.Ctrl+5Cmd+5
Move to files.Ctrl+6Cmd+6
Move to the last list item.Alt+Shift+UpOpt+Shift+Up
Move to the following list item.Alt+Shift+DownOpt+Shift+Down
Move your team up.Ctrl+Shift+UpCmd+Shift+Up
Move your team down.Ctrl+Shift+DownCmd+Shift+Down

Chat shortcuts for Microsoft Teams

At this time, Microsoft Teams’ chat shortcuts are the least plentiful. Yet, you may already use a few — for instance, Shift+Enter to create new lines, or Ctrl+R/Cmd+R to reply to messages or threads faster.

Open the input field.Alt+Shift+COpt+ShiftC
Expand the input field.Ctrl+Shift+XCmd+Shift+X
Add a file.Ctrl+OCmd+O
Add a new line.Shift+EnterShift+Enter
Reply to a chat thread.Ctrl+RCmd+R
Mark content as important.Ctrl+Shift+ICmd+Shift+I

Post recap

The average office worker wastes 64 hours a year by not using shortcuts, favoring less than speedy mice. If you need evidence, try to create a meeting typically and then hit Ctrl+4/Cmd+4 followed by Alt+Shift+N/Opt+Shift+N. Notice the speed difference?

Our related articles:

Jack Mitchell

Jack Mitchell has been the Operations manager at telecoms and MSP Optionbox for more than 4 years. He has played a crucial role in the company, from marketing to helpdesk, and ensures that the IT requirements of over 300 clients are continuously met. With his innate passion for technology and troubleshooting and a particular interest in Apple products, Jack now delivers the most comprehensive tech guides to make your life easier. You can connect with Jack on LinkedIn.

Recent Posts