How to Pick a Local Folder for Saving Outlook Attachments

Microsoft recently updated the Desktop version of Outlook to allow users to pick a local folder for saving and downloading attachments (January 2024). In this quick guide, we’ll show you how to use the new feature.

info Note: This update is for the desktop version of Outlook. Attachments downloaded in the web version of Outlook will save to your Downloads folder.

We’ve also made a video to help guide you through the steps:

How to Pick a Local Folder for Saving Outlook Attachments

To pick a local folder for saving Outlook attachments, please start by opening the desktop version of Microsoft Outlook. If you don’t have Outlook installed, you can download the Office apps from Microsoft.

Save Outlook Attachments in a local folder windows (Windows)

  • In Outlook, click on your “Inbox” and you’ll see a list of emails. [1]
  • Click the down arrow above the email list to view filters (likely set to “By Date“). [2]
Go to your Inbox and hit the down arrow next to the current filter. By default, the current filter is set to "By Date."
  • Then select “Attachments” from the dropdown.
Now choose "Attachments" from the list of filters.
  • Select an email that contains an attachment.
  • Click the down arrow next to any of the attachments. [1]
  • To save the selected attachment, click “Save As” in the dropdown. [2]
Once you've selected an email that contains attachments, click the down arrow next to any of the attachments and select "Save As."
  • To save all attachments click the down arrow next to any of the attachments. [1]
  • Then click “Save All Attachments” in the dropdown. [2]
Once you've selected an email that contains attachments, click the down arrow next to any of the attachments and select "Save All Attachments."
  • If you are saving all attachments:
    • A popup will appear listing the attachments.
    • To unselect certain attachments, press Ctrl on the keyboard and then click.
    • Hit “OK” to proceed.
Click "OK" in the popup box to continue.
  • Finally, choose a save location, then click “Save” or “OK” to download and save the attachments.
Choose a save location, then hit "Save."

Save Outlook Attachments in a local folder (Mac)

  • In Outlook, click on your “Inbox” and you’ll see a list of emails. [1]
  • Click the Filter icon above the email list to view filters. [2]
  • Then select “Has Attachments” from the dropdown. [3]
Go to your Inbox, click the filter Icon aboe the list of emails, then select "Has Attachments" from the drop down.
  • Select an email that contains an attachment.
  • To save a single attachment, click “Download” under the attachment.
  • Alternatively, click the down arrow next to the attachment. [1]
  • Then select “Save As” from the dropdown. [2]
Select an email that has attachments. Then, click the down arrow next to an attachment and select "Save As."
  • To save all attachments, click “Download All” under the attachments.
  • Finally, select a save location. [1]
  • Then click “Save” or “Choose” to download. [2]
Choose a save location, then hit "Save."

Conclusion

With this update, users have more flexibility over where their Outlook attachments are saved. By following the steps outlined above, you can efficiently navigate to your inbox, filter emails with attachments, and selectively save or download the necessary files.

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John Gleave

John Gleave has been a researcher, content writer, and senior editor at Business Tech Planet since 2022. John was formerly a data analyst and web designer with expertise in several programming languages, such as JavaScript, JQuery, PHP, CSS, SQL, and more! With a passion for writing and technology, he has now focused his skills on crafting tech guides for BTP. You can connect with John on LinkedIn.

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