How to share multiple screens concurrently in Microsoft Teams

Users may share any open app’s window or the complete screen in a conference using Microsoft Teams’ screen sharing capability. A remote control function is included within the screen sharing functionality. It allows meeting attendees to seek access to and control the system that is being shared on the screen. However, how can you share multiple screens simultaneously on Microsoft Teams? Follow through for more information on how you can achieve this.

Unfortunately, there is no native way of sharing multiple screens on Microsoft Teams, as the screen real-estate and network strain can impact performance. However, I have illustrated a few workarounds to help get a similar approach to sharing multiple screens on Microsoft Teams.

How to share multiple screens concurrently in Microsoft Teams:

Berrycast – Record Your Screen & Share

Record your screen, camera, and audio to send quick video messages to your colleagues or clients via MS Teams.

Share multiple screens concurrently in Microsoft Teams by switching between desktop screen sharing

The first method takes advantage of inbuilt gestures and tools to quickly switch between desktop screens in Microsoft Teams. Follow through for more information on how you can achieve this. The steps below are once you have joined the meeting — please read through our other blog on how to schedule a Teams meeting.

  • Firstly, in your meeting, click on the “Share Content” button.
  • From there click on “Windows”.
  • Now choose the primary window you want to share.
  • Now use the three-finger swipe to switch between desktops, you can also use (ctrl + Window + left/right arrows) to navigate between the desktops.
  • Finally, once the white outline is on the screen desktop you want to share, draw your fingers to switch to that desktop.

You will now be able to effectively share multiple screens with the use of this handy tip mentioned above. The switch desktop feature is again an inbuilt feature not many people are aware of as it’s quite hidden away and most users generally try another method of sharing content.

Pros of the method above

Below are some of the pros of the method above, I’ve talked above this so people know what they will get when they use the method above.

  • Relatively simple to use
  • You can share the full desktop screen opposed to splitting
  • Features are inbuilt so there are no extensive integrations
  • Quick to set up

Cons of the method above

Below are some of the disadvantages of the approach described above; I’ve discussed them previously so that people are aware of what they would lose if they employ the method described above.

  • Your not concurrently sharing a screen so users will only see one screen at a time
  • The three-finger method is quite hit and miss, therefor you may switch to a desktop you don’t want your users to see
  • The lag between when you switch and when users can see the new desktop screen could often cause confusion as you may not know what the presenter is actually talking about.

Share multiple screens concurrently in Microsoft Teams by switching between desktop screen sharing (an in-depth guide)

Below is a more in-depth guide on how to quickly switch between desktop screen sharing on Microsoft Teams. If there is any confusion with the method above, the in-depth guide will give more context as well as screenshots to help resolve the issues. Follow through for more information on how to quickly switch between desktop screen sharing on Microsoft Teams.

  • Firstly, in your meeting, click on the “Share Content” button.
  • From there click on “Windows”.
  • Now choose the primary window you want to share.
  • Now use the three-finger swipe to switch between desktops, you can also use (ctrl + Window + left/right arrows) to navigate between the desktops.
  • Finally, once the white outline is on the screen desktop you want to share, draw your fingers to switch to that desktop.

With the help of the above-mentioned method, you will be able to efficiently share numerous displays. The switch desktop option is another intrinsic feature that few people are aware of because it’s tucked away and most users prefer to share material through other means.

Manually set up multiple screens sharing on Microsoft Teams

You can manually set up multiscreen sharing on Microsft Teams using the split-screen feature incorporated with most OS systems. The goal here is to split-screen the required desktops then share that screen with your users. It’s again a good workaround if you need to apply multiple screens at once on a screen share.

  • Firstly, open the screens you want to display lay them out in a way that users can see them.
  • Now in your meeting, click on the “Share Content” button.
  • Finally, click on “Screen”.

Screen sharing using this method is much more effective as you can share multiple screens with users all under one desktop. 

Manually set up multiple screens sharing on Microsoft Teams

Below is a more in-depth guide of the steps mentioned above, if you are stuck on the steps above you can use the in-depth guide with screenshots to help with finding the solutions.

Step by step breakdown [with screenshots] – for Windows

  • Firstly, open the screens you want to display lay them out in a way that users can see them.

The two screens I have opened are the Microsoft Teams calendar and the Microsoft Edge browser. You can open whatever tabs you require. You can go one step further and use screen split to divide the screen into sections for each page opened (maximum 2).

Drag one of the pages to the edge of the screen, this will click on that edge and fit in 50% of the display space, the pages currently opened will be displayed on the right in this case a google page and a Teams page, select the page that you want to share.

Both the screens will be now split ready to display to the users you are presenting to.

  • Now in your meeting, click on the “Share Content” button.
  • Finally, click on “Screen”.

This form of screen sharing is far more efficient since it allows you to share numerous displays with different users from a single desktop.

Step by step breakdown [with screenshots] – for Mac

  • Firstly, open all the screens you need to share on Teams.
  • Now hover over the “Expand” button.
  • Click on “Tile Window to the left/right of the screen”.
  • Finally, choose another window you have open.
  • Now in your meeting, click on the “Share Content” button.
  • Finally, click on “Screen”.

This concludes this blog; thank you for reading our materials; please email our team to let us know how it went if you followed the directions or if you have any further questions about the issues discussed in this Blog.

Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

Recent Posts