Microsoft Teams integration with Forms

Microsoft Teams and Forms offer a convenient way for businesses to communicate and collect data. Our guide breaks down how to create forms, surveys, and polls within Teams, share them with colleagues, and analyze responses together. Whether you’re a beginner or an expert, join us as we explore this seamless integration. Let’s get started!

Introduction to Microsoft Teams and Forms

In this first section, we’re going to introduce you to our dynamic duo: Microsoft Teams and Microsoft Forms. Even if you’re familiar with them already, it’s always good to brush up on your understanding of their individual functionalities and roles.

Microsoft Teams

Microsoft Teams is a chat-based workspace in Microsoft 365 that brings together people, conversations, and content. It’s a powerful tool designed to enhance:


It allows you to chat, meet, call, and collaborate with your team all in one place, no matter where you are.


With Teams, you can share and edit documents directly within the app, ensuring your team stays productive and in sync.


One of the biggest strengths of Teams is its ability to integrate with other Microsoft applications and third-party services, transforming it into a comprehensive hub for work.

Microsoft Forms

Microsoft Forms, on the other hand, is an application that allows you to create custom surveys, quizzes, polls, and forms. Here’s what makes Forms stand out:

  • Simplicity: Creating a new form is as easy as a few clicks. No coding or design skills are required.
  • Customization: It offers a variety of question types and the ability to add images and videos, enabling you to tailor forms to your needs.
  • Analysis: Once responses start pouring in, Forms does the heavy lifting by providing real-time response data and charts for analysis.

By combining the collaboration hub of Microsoft Teams with the data collection and analysis capabilities of Microsoft Forms, you’re setting the stage for more interactive communication and efficient decision-making in your organization. In the sections to follow, we’ll delve deeper into the intricacies of this integration and how it can benefit your business.

The Need for Integration

In today’s hyper-connected business landscape, efficiency and ease-of-use are the names of the game. But why, you might ask, should we bother integrating Microsoft Teams and Forms? Well, sit tight, as we delve into the compelling reasons that make this integration a game-changer for businesses.

Bridging Communication and Data Collection

  • Time Efficiency: Think of all the times you’ve had to switch between different platforms to create a survey, share it with your team, and then analyze the results. Sounds cumbersome, right? Well, the Teams-Forms integration saves you from this hassle by allowing you to do all of this right within your Teams environment.
  • Real-time Feedback: Need to make quick decisions during a meeting? Or perhaps you want instant feedback on a new proposal? With this integration, you can create and share polls in real-time during Teams meetings. The results are updated live, enabling quicker decision making and more interactive meetings.

Enhancing Team Collaboration

  • Easy Sharing and Accessibility: Creating a form or a survey is only half the battle. The real challenge is sharing it effectively and ensuring everyone participates. Microsoft Forms integrated with Teams allows you to share forms directly in the Teams channel or chat, making it accessible to all relevant participants.
  • Collective Analysis: One of the highlights of this integration is the ability to view and analyze the form responses within Teams itself. This collective analysis not only saves time but also enables rich, data-driven discussions within your team.

Simplifying Processes

  • Streamlined Workflows: Integrating Microsoft Forms within Teams creates a one-stop solution for communication and data collection, streamlining your workflow and making your day-to-day operations more efficient.
  • User-friendly: Despite packing a punch in terms of functionality, the integration maintains an easy-to-use interface that’s perfect for both tech novices and experts alike.

In a nutshell, the integration of Microsoft Teams and Forms is all about improving your team’s productivity, simplifying your workflows, and making data collection a breeze. So, why not give it a try and see the difference for yourself? Stay tuned as we uncover how to get started with this integration in the next section!

Integration Process

Creating and sharing forms right from the Teams interface may sound complex, but fear not! It’s a smooth process, and we’re here to walk you through it step by step.

Adding Microsoft Forms to Teams

Before we delve into creating forms, let’s first ensure that Microsoft Forms is available in your Teams environment.

  1. Open Microsoft Teams.
  2. Navigate to the Teams channel where you want to add Forms.
  3. Click on the “+” symbol at the top of the page (this is where you can add tabs).
  4. In the list of apps that appears, search for and select “Forms.”
  5. Click “Save” to integrate Forms into your Teams channel.

Voila! You’ve successfully added Forms to your Teams channel.

Creating a Form within Teams

Now let’s dive into creating a form right within Teams.

  1. Go to the channel where you added Forms.
  2. Click on the Forms tab at the top.
  3. Here, you’ll have the option to create a New Form or a New Quiz. Choose based on your needs.
  4. Once you’ve selected, you’ll be taken to a user-friendly interface where you can add questions, choose question types, and customize your form or quiz as needed.
  1. Once you’re satisfied, click on the three dots.
  2. Select “Collaborate or duplicate.”
  3. Copy the link and send it to members of your team.

Sharing the Form with Your Team

Now, how do we get this form to our team members? You’re just a few clicks away.

  1. Copy the generated link from your form.
  2. Go to the Teams channel where you want to share the form.
  3. Paste the link in a new conversation or as a response to an existing one.
  4. Click “Send.”

And there you have it! You’ve successfully created and shared a form within Microsoft Teams. The beauty of this integration is that team members can respond directly within Teams, and all responses are collected in one place, making data analysis a breeze!

Remember, the key to maximizing the benefits of Teams and Forms integration is to experiment with the different features and get comfortable with the process. Happy form creating and data collecting!

Features and Benefits of Integration

When we bring together Microsoft Teams, your favorite workspace for collaboration, and Microsoft Forms, an amazing tool for collecting information, it’s like creating a power duo that’s ready to simplify your work life and boost productivity. Let’s delve into the core features and benefits that this integration brings to the table.

1. Seamless Form Creation and Sharing

Right within the Teams platform, you can create a Microsoft Form and share it with your colleagues. Gone are the days of toggling between multiple tabs or applications. This integration makes creating, sharing, and even collaborating on forms as easy as pie.

2. Real-Time Collaboration

If you thought collaboration ends with Teams, think again! With Microsoft Forms integration, you can collaborate on form creation too. Want to create a survey with your team? You can do it together, in real-time!

3. Instant Polling during Meetings

Need to take a quick poll during a Teams meeting? No worries, Microsoft Forms has got you covered. You can create instant polls during meetings, and participants can respond in real-time.

4. Automated Data Collection and Analysis

One of the biggest advantages of this integration is the automated data collection and analysis feature. Once a form is filled out, the data is collected and processed automatically. You can view the responses directly in Teams, making it easier to make informed decisions quickly.

5. Feedback at Your Fingertips

Whether you need feedback on a project, a presentation, or even a meeting, the Teams and Forms integration makes this process incredibly smooth. You can share forms and collect feedback directly within Teams, ensuring that everyone’s voices are heard.

In essence, the integration of Microsoft Teams and Forms is a powerful collaboration that brings simplicity, efficiency, and ease to your business operations. As we dive deeper into the digital age, remember that it’s not just about the tools we use, but how we integrate and use them together that truly counts.


As we wrap up our friendly guide to the world of Microsoft Teams and Forms integration, it’s clear that this powerful partnership is a game-changer in the realm of business communication and data collection.

Key Takeaways:

Let’s take a moment to revisit some of the pivotal points we’ve covered:

  • Effortless Data Collection: The integration of Teams and Forms simplifies the process of gathering feedback, conducting surveys or polls, and collecting data within a team.
  • Streamlined Communication: No more sifting through countless emails or chat threads. Collect responses directly within Teams, increasing efficiency and reducing clutter.
  • Inclusive Collaboration: Share and analyze responses together in Teams, promoting transparency and fostering collaboration within your team.

The beauty of this integration is its simplicity and efficiency, as well as the collaborative opportunities it opens up for your team.

What’s Next?

As we move forward, here are a few steps you should consider:

  • Try it Out: Implement the integration in your own Teams environment. You’ll likely find that it streamlines your workflows and enhances your team’s collaboration.
  • Spread the Word: Let your team members know about this integration and its benefits. The more people use it, the more efficient your team can become.
  • Stay Tuned: Keep abreast of any updates or enhancements Microsoft might roll out for these platforms. The tech world is always evolving, and these tools are no exception.

Final Thoughts

To wrap things up, the integration of Microsoft Teams and Forms truly enhances the way businesses operate, making communication, feedback, and data collection more streamlined and collaborative. As we always say, effective integration is about making the sum greater than its parts. And this integration does just that!

So, give your business the competitive edge it deserves, and let’s embrace a more streamlined, collaborative, and data-driven future together!

Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

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