How to change team type in Microsoft Teams


There are different types and templates to choose from in Microsoft Teams, and selecting the right one for your business can impact your team’s productivity. So in this article, we’re going to look at how to change your team’s type and what templates can do.

How to change the team type:

  • Click on the three dots next to your team.
  • Select ‘Edit team’ from the popup menu.
  • Go down to the ‘Privacy’ header.
  • Select which team type you want (public, private, and org-wide).
  • Then click the ‘Done’ button.

Please continue reading our visual, step-by-step guide on everything you need to know about changing team types in Microsoft Teams.

What is a team?

A team is a group of people who are collaborating on Microsoft Teams. That could be a team of designers, marketers, or even the whole organization. Teams contain channels, which are used to allocate specific workspaces for the team. For example, if the team is used for onboarding new employees, you could use the channels for announcements, training, or resources.

Microsoft Teams templates.

An easy way of understanding teams is by comparing them to an online forum. The forum is the team, and the categories (like general, gossip, politics, etc.) are the channels.

Online forums can be dedicated to different subjects like movies, popular music, or cryptocurrencies. Similarly, you can use teams for specific purposes, such as managing a project or organizing a helpdesk.

What are the team types?

There are three types of teams: public, private, and org-wide. The type refers to accessibility, not functionality. The team’s function is associated with templates or configurations, which we will discuss later.

PrivateIn private teams, members can only be added by team owners.
PublicIn public teams, anyone in your organization can join.
Org-wideIn organization-wide teams, everyone is automatically added to the team when created.

Private teams

When a user clicks on ‘Create or join a team,’ private teams will not be visible. But users can join them with a code, which should be sent to the user privately by the team owner. However, guests can’t join private teams.

To create a team code:

  • Click on the three dots next to the team name.
  • Select Manage team from the popup window.
Three dots > Manage team.
  • Go to Settings at the top.
  • Click on Team code.
  • Then click on the Generate button.
Settings > Team code > Generate

Send the code privately to the user you want to add. Once the user has joined, you can remove the team code to prevent a security breach.

To request access:

Members of a private group can request team owners to add new members.

  • Click on the three dots next to the team name.
  • Select Manage team from the popup window.
Three dots > Manage team
  • Go to Members at the top.
  • Click on the Add member button.
Members > Add member.
  • Type the name of the user you want to request adding.
  • Press enter on the keyboard or select the user from the dropdown menu.
  • Then click the Send Request button.
Enter name > Send Request

Public teams

Public teams will be visible to users who click on Create or join a team. Users can also type /join in the search bar to view available public teams.

join a public team

Org-wide teams

Organization-wide teams are like public teams. The difference is that public ones are joined manually, whereas everyone in the organization is added automatically when an org-wide is created.

How to change the team type

Global admins and team owners can change the team type of an existing team. You can do that from the web or app version of Teams. Please follow the steps below to learn how:

  • Click on the three dots next to the team’s name.
  • Select Edit team from the popup menu.
Three dots > Edit team.
  • Go down to the Privacy header.
  • Select your preferred team type.
  • Then click the Done button.
Privacy > select type > Done
Note: Only global admins can change a public or private team to an org-wide team.

What are templates?

Templates are premade teams with apps and channels configured for a specific task. Like any other team, templates can be public, private, or org-wide. Below are three examples of templates:

Template NameChannelsApps
Manage a project

The project management template allows your team to manage tasks, share documents, conduct project meetings, and document risks.



General
Announcements
Resources
Planning





  Approvals
  Bulletins
  Lists
  Milestones
  OneNote
  Power Automate
  SharePoint Pages
  Tasks by Planner and To Do
  Wiki
Manage an Event

The event management template allows your team to manage tasks and documents and invite guest users.





General
Announcements
Budget
Content
Logistics
Planning
Marketing and PR




  Approvals
  Bulletins
  Employee ideas
  Issue reporting
  Milestones
  OneNote
  Power Automate
  SharePoint Pages
  Tasks by Planner and To Do
  Website
  Wiki
  YouTube
Incident Response

The incident response template allows your team to centralize communication and critical resources and use online meetings to resolve problems.


General
Announcements
Logistics
Planning
Recovery
Urgent



  Approvals
  Bulletins
  Excel
  Inspection
  Milestones
  OneNote
  Power Automate
  SharePoint
  Tasks by Planner and To Do
  Wiki
Available Templates
Adopt Office 365
Bank Branch
Crisis Communications
Frontline Collaboration
Hospital
Incident Response
Manage a Project
Manage a Store
Manage an Event
Manage Volunteers
Onboard Employees
Organize Help Desk
Patient Care
Quality and Safety
Retail for Managers

Create a team using a template

  • Click on teams icon Teams on the left menu.
  • Then click on new team icon Create or join a team.
Teams > Join or create a team.
  • Go down to Select from a template.
  • Browse the list of templates and click on the one that best suits your team’s requirements.
Select from a template.
  • The following window will briefly describe the template and show you the channels and apps that you will use.
  • Click on the Next button to proceed.
click Next.
  • Then select whether you want your team to be private or public.
  • Templates cannot be made or changed into org-wide teams.
Select private or public.
  • Next, enter a name for your team. (1)
  • Add a description, so members know what the team is for. (2)
  • Click on Customize channels, then rename channels as required. (3)
  • Finally, click the Create button. (4)
Note: You can rename all channels except for the General channel.
Add a team name > Add a description > Customize channels if required > Click the create button.

Conclusion

There are three types of teams: privatepublic, and org-wide. But there are many possible apps, channels, and permissions to perform different tasks for your business. Ultimately, most companies will require a bespoke structure to meet their requirements.

Changing the team type can be done by any team member or global admin. However, only a global admin can change a team to org-wide. For more information on org-wide teams, please read our guide: what is an org-wide team and why should I have one.

Thanks for reading.

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