How to ring an alarm in Excel

Excel offers users various features to help with day-to-day tasks within the program. One such feature Excel offers its users is the ability to set alarms and notifications within the program to alert users of potential impacts on data. Some users wanted to know how to set an alert within the program. In this blog, I will show you how you can set a notification alarm within the program to alert any changes made to the document. Read through for the full guide on how you can set an alert within Excel. 

To set an alert within Excel, you must ensure the program’s desktop version is installed. You need to have the desktop macros enabled to set an alert within the program; Excel uses macros to set command-based tasks like this. Once you have installed macros, you can direct the command to input a notification or alarm upon changes. From there, you need to go into the VBA port and then add the command which will trigger the alarm. You need to input the command that links to the added VBA, which will set off the alarm. Read through the guide below to better explain what I have stated above.

  • Firstly, open your Excel document. 
  • From there, click on “Developer.” 
  • Now click on “Visual Basic.” 
  • After that, you need to click on “Insert,” followed by “Module.” 
  • In the VBA module that has appeared, input the following. 
  • Close the VBA editor. 

We are now going to build a simple command to trigger the alarm. We will use two numbers with different values to test and see if the process works. Suppose the values of the two numbers are different, then the alarm will sound. However, if the values of the number are the same, the alarm will not sound. It is a very simple way to test and ensure that the VBA module works. Read through below for the full guide on inputting a command to trigger the alarm. 

  • Firstly, input two numbers of different values. 
  • Select an empty cell and input the following. 
  • Finally, press the enter key to sound the alarm. 

In this instance, the alarm will sound if cell D4 does not have the same number as cell D5. The command we have added shows that the alarm will sound if the numbers do not equal each other. I found that everything was correct, and the alarm would sound on this test. The value beep now is the alarm that Microsoft Excel uses from your desktop to input a sound. If I want to change the two numbers to ensure they are equal, the command will automatically fail as the numbers now equal each other. This works well with content such as data monitoring; if you find that certain numbers are too high, you can deploy this command to sound an alarm if a number is greater than what is required. This way, you will immediately be alerted to any changes affecting your information.

An in-depth guide on how to ring an alarm in Excel

If you struggle to understand the VBA editor or how to complete these steps, you can use the in-depth guide to help. The guide here includes screenshots that will allow you to navigate through the Microsoft VBA port and allow you to input the command to sound the alarm. Screenshots also give users a good way to properly navigate the process, especially ones requiring text-based input. Screenshots also provide a good way to see the process rather than just following some information in the text.

  • Firstly, open your Excel document. 

The process will work for both the Mac and Windows versions of Excel. However, you need to make sure you have the desktop version of the program installed for the process to work. 

  • From there, click on “Developer.” 

There will be an option called Developer in the top ribbon, which you need to click to access VBA. 

  • Now click on “Visual Basic.” 
  • After that, you need to click on “Insert,” followed by “Module.”
  • In the VBA module that has appeared, input the following.
  • Close the VBA editor.

We will now create a straightforward command to sound the alarm. We will use two integers with different values to test the procedure and see whether it works. The alert will ring if the values of the two numbers don’t match. The alarm won’t go off, though, if the number’s values are equal. It is a really easy technique to check and ensure the VBA module is functioning. For a detailed explanation of how to enter a command to set off the alarm, continue reading below. 

  • Firstly, input two numbers of different values. 
  • Select an empty cell and input the following.
  • Finally, press the enter key to sound the alarm.

Once the steps to complete, you will have successfully managed to set the alarm within Excel using the VBA. When you add the command input to a cell within Excel, you will have the alarm sound. In this instance, if the two numbers are the same, the alarm will not sound. However, the second you change the number below or the one above, the alarm will sound. This is a very simple way to test a method to ensure that the command input works and the VBA runs the script that will sound the alarm. The basic visual editor has created the value called “beepnow,” used to help with sounding an alarm upon input of the value. You can use this method to input an alarm in any function you require an alarm to sound. 

Conclusion

Thank you for reading our blog on how to add an alarm in Excel. We have given you a full guide on how you can add an alarm to the program. Once you have completed the section above, you will automatically insert an alarm within the program, which will sound upon the command input. The command input, in this case, is if the cell values are not the same, the alarm will sound. Any other input, such as the numbers being the same, will automatically fail the command input on the alarm will not stand. This is a very simple way to ensure that you have an alarm input as a notification if there are any incorrect bits of information. If you still struggle to follow the process above, drop a comment below, and we will address your issues. 

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Saajid Gangat

Saajid Gangat has been a researcher and content writer at Business Tech Planet since 2021. Saajid is a tech-savvy writer with expertise in web and graphic design and has extensive knowledge of Microsoft 365, Adobe, Shopify, WordPress, Wix, Squarespace, and more! You can connect with Saajid on Linkedin.

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