Microsoft Teams Browser Vs Desktop App: What Are The Differences?

With well over 100 million people using Microsoft Teams on a daily basis, according to Microsoft, there are plenty of people asking questions about it. One question I’m asked a lot is what’s the difference between the browser and the desktop version of Microsoft Teams? To properly answer this question, I’ve used both the desktop and browser version of Microsoft Teams simultaneously over the last few months to determine how they differ.

The web and desktop versions of Microsoft Teams have a lot of features in common. However, the experience does differ in some notable ways. The table below shows the differences between the two versions of Microsoft Teams.

Microsoft Teams (Desktop Application)Microsoft Teams (Browser Application)
Blur background during video callsYesNo
Custom background during video callsYesNo
One-on-one call recordingYesNo
Together modeYesNo
Create and join breakout roomsYesJoin only
WhiteboardStart and sketchSketch only
Produce a live eventYesNo
Presenter role (live event)YesNo
Share screen and content (live event)YesNo
Share system audio (live event)Yes (on Windows PCs)No
Share screen (in a chat)YesNo (only possible during calls/meetings)
Pop a chat out into its own windowYesNo
Number of video participants in meetings49 (with large gallery setting)1 (active speaker)

The differences between the browser and desktop versions of Microsoft Teams are few and far between, looking purely at the features – and also depending upon the browser you’re using. The actual experience using the two, however, greatly differs in my experience – particularly depending upon the browser you use, as I’ll explain.

We’ve also created a video that compares the two versions of the Microsoft Teams application. You can watch it on our YouTube channel here:

What Is The Best Browser For Microsoft Teams?

As I hinted to earlier in this blog post, not all browsers run Microsoft Teams optimally. I don’t mean just in terms of performance either. Some browsers are lacking features altogether!

The best browser for Microsoft Teams is Microsoft Edge. Microsoft Teams has more features available through Edge than any other browser, resulting in a better experience.

Microsoft Edge is undoubtedly the best browser for Microsoft Teams. I looked at all the features available in the browser version of Microsoft Teams and found that some browsers – such as Firefox and Safari – had features missing when compared with Edge.

The table below compares a range of popular browsers, demonstrating why Edge is the best browser for Microsoft Teams.

Microsoft Teams Features Supported In Different Browsers

Microsoft EdgeGoogle ChromeSafariFirefoxInternet Explorer 11
VoIP and PSTN calling✔️✔️
Speed dial✔️✔️
Call history✔️✔️
Call people using Skype✔️✔️
Start or join a group call✔️✔️
VoIP call controls✔️✔️
Call forwarding✔️✔️
Transfer calls✔️✔️
Park and retrieve calls✔️
Voicemail features✔️✔️
Advanced calling features✔️✔️
Spotlight (view only)✔️✔️

In general, most browsers offer a very similar experience in terms of the core Microsoft Teams experience. However, only two browsers let you use Teams as your main telephone system:

  • Microsoft Edge
  • Google Chrome

Only those browsers can be used as your business telephone system. Other browsers don’t have that functionality at all.

If you’re going to use the browser version of Microsoft Teams, there are two reasons I recommend Microsoft Edge over Google Chrome:

  • Better performance (loading times etc)
  • More functionality

There isn’t too much difference between Edge and Chrome in terms of features available through the browser version of Teams. However, one important feature is missing from Chrome if you intent to use Teams as your business telephone system: the capability to park and retrieve calls.

Call parking in a phone system feature that lets you put a call on hold so that another person within your organization can pick it up instead. This feature is used a lot in large organizations and call centres. For example, the customer service team might park a call so a member in the tech support team can pick it up.

While it isn’t the most important feature in the world to miss out on, it could be make or break for some businesses. That’s why I recommend using the Microsoft Edge browser if you’ll be using the web version of Microsoft Teams.

surface pro 8Surface Go 3surface pro 8

Microsoft Teams Web App Limitations

There are some limitations of the Microsoft Teams web application. There are several features that are unavailable when you’re using the web version of Microsoft Teams, including but not limited to:

  • One-on-one call recording
  • Together mode
  • Breakout room creation
  • Screen sharing (live event)
  • Screen sharing (in chat)
  • Chat pop out

Some of these features are super useful in my experience. In particular, screen sharing in chat and chat pop out are two features I’ve used a lot, and breakouts rooms is a handy feature too. I dare say that you could live without these features, but they do enhance your experience using Teams.

Here’s a quick look at some of the features, so you can get a rough idea of what functionality you lose when using the web version of Teams.

windows 11

Together mode

A screenshot of Together Mode, a feature available in the desktop Teams application that isn’t available in the web-based version. Image:

Together Mode is a popular feature in Microsoft Teams. It essentially places all the participants on a video call together in a virtual space. This might seem like a silly feature but according to Microsoft, it “has a profound impact on the feel f the video conference and provides more cohesion to the group.”

I really like this feature despite it not being a necessity, and I do feel like it enhances your video conferences and makes them more engaging, particularly when you compare it with the default Teams experience with the grid of boxes.

Screen sharing (in chat)

You can click the screen sharing button in a Teams chat to quickly begin sharing your screen with a fellow team member. Once you’re sharing your screen, you can grant them control – if needed – while using the chat to communicate.

In the desktop version of Microsoft Teams, you can begin sharing your screen within a chat. This is a super handy feature if you need to quickly show a colleague something on your screen.

Using this feature, you can also grant your colleague control over your screen, allowing you to closely collaborate on projects very quickly with people you have chats open with.

The screenshot below shows the option available to you when you click the screen sharing button. You can share an entire screen or a particular window, ensuring greater control over your privacy.

When you select screen sharing, you can decide whether you want to share an entire screen or just a particular window. This is an excellent feature for quickly showing a colleague something, for example.

Chat pop out

Chat pop out is what it says on the tin: it ‘pops out’ your chat, opening it up in another window. It’s a great feature if you’re working on something with a team member and want to ensure you can efficiently continue to message.

Chat pop out is a desktop-exclusive feature that lets you ‘pop out’ a chat, which opens it in another window. I find that I use this feature quite a lot, particularly when I’m collaborating with a fellow team member in real-time and want to message at the same time.

For example, you can have a Word document open in Teams and pop out your chat so you can continue to communicate rapidly with your colleague without having to go between the chat and the document. The screenshot below gives you a good idea of what I mean.

I’ve opened a Word document within Teams and popped out the chat with my colleague. This means I can work on the document while continuing to message my fellow team member, making collaboration more seamless and efficient.

While I’ve only narrowed down on three of the features missing in the web-based version of Microsoft Teams, I feel that these demonstrate the kind of useful features you miss out on when you don’t use the desktop version.

That being said, while these features are useful, they’re not essential. They’re certainly features that you could live without. But given the choice, I would always use the Teams desktop application.

All things considered, the web-based Teams experience is almost identical to the desktop-based equivalent. Both are excellent tools for communication and collaboration.

I hope you’ve found this blog post helpful! If you’d like to learn more about Microsoft Teams, I’ve written a series of blog posts that could be of interest:

  • What Is Microsoft Teams Used For? Microsoft Teams isn’t just an application for calling and instant messaging – it’s so much more. In this blog post, I talk about all the main Teams functionality that your business should be making the most of.
  • Microsoft Teams Free Vs Paid: Comparison. Is it worth paying for the paid version of Microsoft Teams or does the free variation offer everything you need? I tell you every feature available only to premium users and explain why you might consider upgrading and pay for Teams.

Jack Mitchell

Jack Mitchell has been the Operations manager at telecoms and MSP Optionbox for more than 4 years. He has played a crucial role in the company, from marketing to helpdesk, and ensures that the IT requirements of over 300 clients are continuously met. With his innate passion for technology and troubleshooting and a particular interest in Apple products, Jack now delivers the most comprehensive tech guides to make your life easier. You can connect with Jack on LinkedIn.

Recent Posts